How to Organize an Outdoor Movie Night

June 28, 2017 11:32 pm Published by Leave your thoughts

The days of drive-in movie theaters might be long gone, but the concept of outdoor movies is something that’s continuing to gain traction. From college campuses to hotels, parks to social clubs, outdoor movies are the perfect way to give people an entertainment experience they can’t get anywhere else.

If you’re thinking about planning an outdoor movie night, take heed of a few planning tips before you start sending out invitations. It can be more complicated than simply setting up outdoor projector rentals in Albuquerque, NM! Here’s what you need to consider:

  • First, find a place to host the movie. This is important because it’ll help you determine how many people you’re able to comfortably fit in the space. Courtyards, parks and grassy fields are the best options because they tend to be large, flat and accommodating. Once you’ve picked your spot, allot about 6 square feet of space per person to determine how many viewers you can comfortably host.
  • Next, figure out what movie you’re going to play. If it’s being hosted outdoors, you’re going to be limited to PG13 and under in most cases, which means trying to find a movie that’s appropriate for everyone in attendance. Consider picking a genre first—animated, adventure, rom-com and comedy are all good starting points, and most movies within these genres will fall into PG13 guidelines.
  • With the location and movie set, you’ll need to move on to equipment rental. After all, without projector rentals in Albuquerque, NM, there is no outdoor movie! Speak to a local AV company like Action Audio Visual to figure out rates and availability. Reserve a projector and sound system for your movie and talk about setup needs and timelines.
  • When everything is all set, you’ll need to create a buzz for your movie night. Put up posters and flyers, send out emails, post on social media and start a grassroots conversation via word of mouth to get people interested. If you have limited space, you can also create a signup sheet to help determine how many people are showing up to the event.
  • Decide on whether or not you’re going to have concessions available. What’s a movie without popcorn? Having concessions available can generate some revenue for you, the host, but it can also create logistical problems. Determine if it’s feasible, and if it is, make sure you’re stocked for demand. If you can’t offer concessions, decide on whether it’s okay for moviegoers to bring their own.
  • Finally, make sure your outdoor movie event is staffed. This means having someone on hand to properly operate the projector, first and foremost. It might also mean having one or several people there to supervise the audience, in case people get rowdy or inappropriate. Concession stands will need to be staffed as well, if you have them. Decide if you’ll be using volunteers or paying people to staff this event.

With all of the above things checked off, all that’s left is for you to sit back and enjoy the outdoor movie, along with a few dozen (or hundred) viewers! An outdoor movie can be a wonderful experience—especially when everything is planned and executed without any setbacks.

Categorised in:

This post was written by Writer

Leave a Reply

Your email address will not be published. Required fields are marked *